Eagle Vision Video Productions Ltd. (EVVP) and EV Agency
Website and eCommerce: www.evvp.ca
Effective date: January 20, 2026

Purpose

EVVP is committed to identifying, preventing, and addressing negative human rights impacts connected to our work. This Human Rights Impact Assessment Process (HRIA Process) explains how we assess risks, make decisions, and take action in a consistent, documented way.

This process supports our Human Rights Policy and our Forced Labour and Child Labour Prevention Statement.

Scope

This process applies to:

• Our operations, including hiring, contracting, and day to day work practices
• Client projects and creative work, including video production, marketing, and web development
• Suppliers and vendors, including merchandise, printing, fulfillment, shipping, software, and subcontractors
• Community facing work, including storytelling and content that may affect people or groups

When we conduct a Human Rights Impact Assessment

EVVP conducts an HRIA when the nature of the work suggests a higher risk of impact on people. Triggers include:

• New merchandise suppliers, printers, fulfillment partners, or any vendor connected to physical goods
• Projects that involve filming, interviews, personal stories, or identifiable individuals
• Projects involving youth, vulnerable persons, sensitive topics, or high emotional stakes
• Work connected to Indigenous communities, cultural knowledge, or community representation
• Large projects with subcontractors, temporary crews, or tight timelines that increase labour risk
• Any request that may conflict with an employee’s protected rights, sincerely held beliefs, or ethical boundaries
• Any situation where a concern is raised by an employee, contractor, customer, partner, or community member

EVVP may also conduct periodic reviews of key suppliers or recurring work streams.

Roles and responsibilities

EVVP uses clear internal ownership so assessments do not get missed.

• EVVP Leadership
  Accountable for ensuring the process exists, is followed, and is improved over time.
• Human Rights Contact
  Receives concerns, supports assessments, maintains records, and helps guide decisions and corrective actions.
• Project Lead or Account Lead
  Initiates an HRIA when a trigger is present, gathers project details, and integrates mitigation steps into the project plan.
• Procurement or Purchasing Lead (if applicable)
  Applies HRIA screening to vendors and suppliers, requests confirmations, and tracks supplier compliance information.
• All Team Members and Contractors
  Raise concerns early, participate in good faith, and follow mitigation steps once decisions are made.

HRIA process steps

EVVP uses the steps below. The process is scaled based on project size and risk. A small project may require a short assessment. A high risk project may require deeper review and consultation.

Step 1: Initiate and scope

The Project Lead documents:

• What the work is
• Who could be affected (employees, contractors, clients, customers, community members, end audiences)
• Where the work happens (location, platforms, distribution channels)
• Which suppliers or subcontractors are involved
• What decisions are being made that could affect people

Step 2: Identify human rights risks and impacts

The Project Lead and Human Rights Contact review potential impacts, including:

• Discrimination, harassment, or exclusion
• Privacy and data protection risks, especially in digital work
• Consent and dignity in storytelling, filming, and publishing
• Risks to minors or vulnerable persons
• Cultural harm, misrepresentation, stereotyping, or misuse of knowledge
• Worker wellbeing, unsafe conditions, unreasonable hours, or coercive practices
• Forced labour or child labour risk in supply chains for physical goods
• Conflict with an employee’s protected rights, religion, culture, or sincerely held beliefs

Step 3: Gather information and consult

EVVP gathers reasonable information to understand the risk. This may include:

• Supplier questionnaires, written confirmations, and policy checks
• Basic sourcing and country risk screening for physical goods
• Review of creative direction, messaging, and distribution plan
• Consent plans and release requirements for identifiable individuals
• Consultation with affected parties when appropriate, including employees assigned to the work and, where feasible, people or groups represented in the content

EVVP respects confidentiality and privacy during this step.

Step 4: Assess and prioritize impacts

EVVP rates risks using a practical severity and likelihood approach. Severity is prioritized first.

Severity considers:

• Scale (how serious the harm could be)
• Scope (how many people could be affected)
• Ability to repair harm (how hard it would be to reverse)

Likelihood considers how probable the harm is without additional controls.

Step 5: Decide actions and controls

EVVP selects actions that fit the risk level. Actions may include:

• Avoiding the impact by changing the project approach
• Preventing or reducing risk through safeguards, approvals, and training
• Updating scripts, visuals, or messaging to avoid harm
• Strengthening consent procedures or limiting distribution
• Changing suppliers, requiring corrective actions, or pausing procurement
• Reassigning tasks if an employee raises a protected rights concern and reasonable alternatives exist
• Stopping work if risk cannot be reduced to an acceptable level

Step 6: Integrate into the project plan and supplier terms

The Project Lead documents required controls and ensures they become part of delivery. This may include:

• Project checklists and approvals
• Production protocols for consent and privacy
• Data handling requirements
• Supplier and vendor terms, including compliance expectations and the right to pause or terminate for serious issues
• Clear roles for implementation

Step 7: Approval to proceed

For moderate or high risk work, the Project Lead must obtain written approval from EVVP Leadership. Approval confirms that:

• Risks were assessed
• Controls are in place
• The team understands responsibilities
• The work aligns with EVVP values, scope of services, and legal obligations

EVVP reserves the right to decline or discontinue work where risks cannot be managed responsibly, where the work would violate human rights, or where it falls outside the ordinary scope of EVVP services.

Step 8: Monitor during delivery

The Project Lead monitors for issues and documents any incidents, near misses, or changes in risk. If risk changes, the assessment is updated.

Step 9: Respond to concerns and provide remedy

If harm is identified or alleged, EVVP will take reasonable steps to:

• Stop harmful activity where possible
• Investigate fairly and promptly
• Implement corrective actions
• Support remedy where appropriate, such as corrections, removals, clarifications, process changes, supplier changes, or other practical steps within our influence

Retaliation is prohibited for anyone raising concerns in good faith.

Step 10: Close out and improve

At project close, EVVP records lessons learned and updates checklists, templates, or supplier selection practices as needed. Patterns of issues trigger broader review.

Documentation and record keeping

EVVP maintains HRIA records in a secure internal location, with access limited to those who need it. Records may include: project scope notes, risk ratings, approvals, supplier confirmations, corrective actions, and close out notes.

Review

EVVP reviews this process periodically and updates it as our services, suppliers, and legal expectations evolve.

Contact

Human Rights Contact, Ben Haab
Email: be*@**vp.ca
Phone: 1-250-787-0924
Mailing address: 10703 89th Ave., Fort St. John